Job Opportunities

The Crucible is an educational facility that fosters a collaboration of Arts, Industry and Community. Through training in the fine and industrial arts, The Crucible promotes creative expression, reuse of materials and innovative design while serving as an accessible arts venue for the general public.

Staff Openings

Director of Finance and Operations

The Crucible, Northern California’s most innovative and diverse industrial arts education center, seeks a dynamic and experienced Director of Finance and Operations to join our team.

We are a non-profit educational facility that offers classes and workshops in the fine and industrial arts. We offer a wide range of classes and programs that impact as many as 10,000 people annually. Our programs attract working artists, trades people, and youth and adults from throughout the greater Bay Area and beyond.

SUMMARY

The Director of Finance and Operations (DFO) reports to the Executive Director and works closely with the Treasurer of the Board of Directors to prepare and analyze timely and accurate financial reports and information, and manages general business operations functions, including human resources, information technology, and general office administration.

Primary responsibilities include hands-on oversight of all accounting activities of the organization including daily accounting of transactions and accounts payable, financial reporting, accounting controls, and procedures, year-end audit, payroll, cost controls and cash flow management. Responsibilities also include managing, analyzing and aligning trends, costs, revenues, financial commitments, and forecasting.

Additional responsibilities include oversight and planning for all organizational technology requirements, including software, hardware, systems, and databases. The DFO is responsible for human resource functions, including benefits administration, compliance, recruitment, and all onboarding/termination procedures. The DFO also has responsibility for general office administration, some insurance oversight and risk management, and general facilities- related support.

The DFO is a key thought leader with the senior management team, and helps direct organizational resources toward strategic goals. The DFO supervises the Staff Accountant and Office Associate, directs the work of outsourced IT support consultants, and manages other staff, volunteers, and consultants as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other responsibilities may be assigned.

Finance

Leads all aspects of financial planning and reporting including budgeting and forecasting, long-range planning, financial and cost accounting and other internal and external financial and operating analyses in accordance with GAAP. Oversees annual audit and tax reporting. Reports to the board and to the staff monthly. Hands-on duties include:

  1. Manage payroll functions, ensuring compliance with all appropriate requirements
  2. Publish and present monthly and annual financial statements
  3. Track and manage daily monetary transactions
  4. Manage payables and receivables
  5. Complete bank reconciliations
  6. Work with Executive Director to analyze budget variances
  7. Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
  8. Oversee all financial, project/program and grants accounting
  9. Coordinate and lead the annual audit process
  10. Oversee and lead annual budgeting and planning process in conjunction with the ED
  11. Administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status
  12. Manage organizational cash flow and forecasting
  13. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual
  14. Effectively communicate and present the critical financial matters to the board of directors

Operations

Manage all aspects of general office administration, especially information technology. The DFO works with all staff and consultants as appropriate to provide appropriate office technology for all growing business operations, and ensures adequate capacity as systems, technology solutions, and business operations evolve. In addition, the DFO has overall responsibility for human resource functions including compliance, policies, and benefits administration. The DFO also is responsible for general office administration and some facility management duties. Examples of operations duties include:

  1. Supervise outside IT consultants to ensure appropriate office technology, consistent with budget
  2. Develop and prepare updates of organizational statistics and metrics
  3. Develop and enforce consistency in best practices for sharing historical documentation, office procedures, timelines, and organization
  4. Review employee and faculty handbooks to ensure consistency and compliance
  5. Ensure that recruiting, onboarding, and termination processes are consistent and streamlined
  6. Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales

QUALIFICATIONS

The DFO must be a highly skilled and internally motivated multi-tasker, with hands-on experience in financial management, IT administration, and human resources. Excellent communication skills, strong leadership ability and the ability to prioritize overlapping and frequently changing priorities are a must. In addition, the DFO:

  1. Must have prior experience as a senior manager with Board-level reporting responsibilities and management of a professional staff in a similar non-profit organization.
  2. Hands-on expert-level experience with QuickBooks and Excel required
  3. Bachelors degree required, MBA or CPA preferred
  4. At least seven years of relevant professional experience; ideally with broad financial and operations management experience and demonstrably increasing levels of responsibility
  5. Experience with non-profit finance and the preparation and presentation of complicated financial data for diverse audiences including staff, board, and outside stakeholders, including preparation and management of budgets of $3 million or more
  6. Ability to translate financial concepts to — and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  7. Significant experience in human resource administration, including best practices regarding recruiting, onboarding, retention, and termination
  8. Experience with benefits administration, human resource laws and regulations, and compliance requirements
  9. Technology savvy with experience managing IT functions, including database updates and trends and direction in information distribution, as well as selecting and overseeing software installations and managing relationships with technology consultants
  10. Arts education experience preferred. Ability to lift 35 pounds; current valid CA driver’s license and ability to drive a car if needed.

We offer competitive pay and benefits, including health insurance, ample paid time off, and more. Our work environment is casual, upbeat, professional, and fun. Come join us!

TO APPLY

Please email cover letter, resume, any supporting material, and three reference contacts to human.resources@thecrucible.org

Subject line: DFO

Please supply your information in PDF format.

No faxes or calls please!

Team Build Program Assistant

The Crucible, Northern California’s most innovative and diverse industrial arts education center, seeks a multi-talented, customer-service oriented and enthusiastic individual to join our team as a Program Assistant. This is a part-time position, working up to 20 hours per week.

We are a non-profit educational facility that offers classes and workshops in the fine and industrial arts. We are widely recognized for our exceptional learning experiences, rich and varied arts programs, skilled and committed faculty, and unparalleled educational facilities. We offer classes and programs that impact as many as 10,000 people annually, with programs that attract people of all ages from throughout the greater Bay Area and beyond.

Our corporate Team Building program provides fun and challenging opportunities to explore the industrial arts for groups from as few as six to over 100 employees. We will host more than 150 groups per year for workshops in welding, blacksmithing, glass flameworking, jewelry, and much more. We have hosted groups from Facebook, Google, Salesforce, Gilead, and many more.

SUMMARY

The Team Build Program Assistant reports directly to our Workshops Manager, and is responsible for the facilitation and support of our Team Build Workshops. The Program Assistant is frequently the first point of contact for corporate employees coordinating Crucible Team Build Workshops, and is responsible for providing excellent customer service, as well as managing a variety administrative operations. We offer more than 20 different workshop options. This part-time position includes a variety of tasks and a flexible weekday schedule.

KEY RESPONSIBILITIES

  1. Provide gracious customer service for groups, including check-in and check-out, and studio orientations
  2. Perform administrative tasks for team building operations, including answering general questions, helping to prepare proposals, invoicing, and follow up information
  3. Interface with volunteers, faculty, and studio managers around programs, facility safety and support
  4. Document workshop experience through photography
  5. Manage multiple schedules and priorities
  6. Provide administrative support as needed including, but not limited to, filing, faxing, data entry, mailing, email, document preparation, research, etc.
  7. Assist with program development, including developing templates, and collaborating with key stakeholders to assist with strategic objectives around increasing program revenue
  8. Responsible for event set-up, group hospitality, and food and beverage service details
  9. Organize food and catering support
  10. Pick up and deliver provisions for catered events

QUALIFICATIONS

  1. Strong computer skills: MS Office, Google Documents, Google Calendar, Salesforce highly desired
  2. Experience working with a Mac computer, with ability to learn new programs quickly
  3. Highly organized and detail oriented
  4. Excellent organizational, verbal and written communication, and time management skills
  5. Access to a car
  6. Ability to work independently
  7. Strong problem solving skills
  8. Demonstrated commitment and ability in working with diverse populations
  9. A.A. degree or some college required, BA/BS preferred
  10. Prior experience in a customer service/support role preferred
  11. Excellent phone and email etiquette
  12. Fine and industrial arts experience preferred
  13. Catering and event hospitality experience preferred

The Crucible is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, national or ethnic origin or sexual orientation.

TO APPLY

E-mail: cover letter, resume and three reference contacts to jobs@thecrucible.org

Subject line: Team Build Program Assistant

Studio Manager

Our West Oakland facility has MIG, TIG, torch and arc welding studios, along with a blacksmith studio, foundry, a glass-blowing hot shop, glass fusing, woodworking, ceramics, neon, kinetics, textiles, a bike shop, and much more.

Under the direction of the Operations Manager, the Studio Manager works as part of a team to build, organize, maintain, and supervise these studios for classes, events, and special projects. The Studio Manager supports studio safety rules and class agreements for all users of The Crucible. It is a highly collaborative position that will work with a varied group of artistic, motivated individuals in our studios. The Studio Manager must be able to manage multiple tasks simultaneously and be highly detailed and organized.

Both part-time and full-time positions are available.

KEY RESPONSIBILITIES

  1. Set-up and manage facility for programing and events
  2. Support, engage and manage studio safety rules and class agreements for all users of The Crucible studios
  3. Treat and document first aid incidents, operational and programming issues and ensure timely communication to management
  4. Support faculty and staff needs as directed by the Operations Manager
  5. Organize and supervise volunteers and interns according to studio priorities
  6. Maintain seamless tool room and studio operations, ensuring all classes have materials, equipment, and special project support
  7. Oversee maintenance and repair of all shop equipment
  8. Build out studio areas and complete special projects as assigned
  9. Monitor studio and class material usage, restocking as necessary
  10. Ensure appropriate safety standards are met for all studio activities
  11. Participate in all staff and studio meetings and special committees, as assigned.
  12. Pick up and receive donated equipment and supplies
  13. Oversee studio security during all hours of operation, including special events.
  14. Complete nightly closing procedures to lock down studio
  15. Attend all trainings and orientations as needed, including First Aid/ CPR and forklift certification

QUALIFICATIONS

  1. Minimum one year of studio management experience
  2. Excellent verbal and written communication skills, including strong organizational, detail orientated and have exceptional interpersonal skills
  3. Demonstrated project management skills, including managing and prioritizing projects with multiple and often competing deadlines, and ability to work under pressure
  4. Ability to work with a high degree of accuracy, to prioritize and work on several projects concurrently
  1. Must hold a valid CA drivers license
  2. Special consideration will be given to candidates with experience in machine repair and maintenance, metal fabrication, glass working, electrical work and kiln repair.
  3. The preferred candidate would possess basic knowledge of the equipment, electrical and plumbing systems. Furnace/kiln building experience and good metal fabrication skills are a plus, as well as the ability to maintain and repair tools are a plus.
  1. Ability to work independently and in a team
  2. Ability to communicate with vendors and community contacts in a professional manner
  3. Strong computer skills, including Microsoft Word and Excel
  4. Demonstrated commitment and ability to work with populations that are both economically and ethnically diverse
  5. Non-profit, educational and or industrial arts experience
  6. BA/BS preferred

TO APPLY

E-mail: cover letter, resume and three reference contacts to jobs@thecrucible.org

Subject line: Studio Manager

 

Faculty Openings

We are seeking skilled, part-time instructors in the following areas:

  1. Blacksmithing
  2. Cartoneria
  3. Stone
  4. Glass Blowing
  5. Kinetics
  6. Textiles
  7. Welding (ARC, OXY & TIG)
  8. Wood

Teaching Assistants

We are looking for Teaching Assistants in the areas of Blacksmithing, Glass Blowing, Kinetics and TIG Welding. Please see the Crucible Faculty Job Description if you would like to teach in an area other than those listed above.

Volunteer Opportunities

If no positions are available, and you still want to get involved, check out our volunteer opportunities!

Non-discrimination Policy

The Crucible is an equal opportunity employer, and does not discriminate on the basis of race, color, age, gender, national or ethnic origin, religion, sexual orientation or physical disability.

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